Title: STUDENTfacturED Document Management
Course: BTEC-1300-301-302-303-F21 > Section: Document Controls and Document Types

In STUDENTfacturED documents are stored in an electronic repository called a Document Management System.  A Document Management System is a part of each manufacturer’s quality management system, and it contains, manages and controls distribution of every document used by the company. The Document Management System is the main tool that is used to comply with document control regulations.  A Document Management System can be physical for paper records or and electronic system.

The system STUDENTfacturED uses is called Microsoft SharePoint. You can think of it as an electronic library for STUDENTfacturED documents.

Using a Document Management System allows STUDENTfacturED the following document controls:

- Distribution
  - Personnel can log in and access documents they need
  - Permissions allows for control of who can access specific documents
  - Users of particular documents can be notified of changes as they happen and have immediate, direct access to updated documents
- Versioning
  - Only the latest version is available for download and use
- Archiving
  - Obsolete and old versions of documents are archived
- Record Integrity
  - Records are uploaded to the Document Management System and stored for reference

As a student at SLCC, you are allowed a free subscription to Office 365, You will be required to access your SLCC office 365 account to use SharePoint. Please contact the technology help desk if you are having trouble with office 365 access. http://www.slcc.edu/student/help.aspx  We will be collecting some documents from SharePoint.

Learning Objectives:

- 1.3 - Explain how a quality management system helps a company meet the guidelines from regulatory bodies.